The forms for pursuing access to CNICS resources and services are below.
Click on each tab to review the guidelines for submitting each form.
Request A CNICS Collaborator
CNICS collaborator is required to submit a concept proposal for scientific review and access CNICS resources. Click here to fill out the form to request a collaborator. The Mentoring Table provides a searchable list to select preferred mentors for your study.
Study Feasibility and Overlap
Submit the form to assess the uniqueness of your study idea and determine if there are enough patients to qualify for your study. This is a required step before a study is considered for scientific review. You will receive aggregate data indicating whether sufficient numbers of patients qualify for your study. No actual clinical data will be transmitted. If there are overlap issues, you will be contacted as to how best to resolve them. The form should be emailed to Mary Thielen at mthielen@uabmc.edu.
Concept Proposal Study Form and SOP
Scientific review for projects seeking to use CNICS resources requires submission of a Concept Proposal form (download below). The form provides details on the steps and forms required to access CNICS resources. The concept proposal form is submitted to the CNICS Project Coordinator Mary Thielen by email once a CNICS collaborator and feasibility/overlap are assessed.
To learn more about the guidelines and steps for submitting a concept proposal, download the SOP and form below.
Specimen Feasibility Request Form
tUse this webform to submit feasibility requests for CNICS specimens. Once your request is reviewed, someone from CNICS will contact you. Please provide accurate contact information. Click here to fill out form.
To request specimens linked to data you must submit a concept proposal form to be reviewed by the Research Coordinating Committee (RCC). See step above.
CNICS Progress Report Submission Form
Use the following webform to submit updates from your approved CNICS concept study. Click here to fill out form. This form is only required upon request from the Administrative Core.
Request a Letter of Support
An approved concept study is not required to obtain a letter of support (LOS) for an externally funded grant that proposes to use CNICS data. If a concept has not yet been approved by the CNICS Review Committee (RCC), the letter will state that CNICS data may be available for use; however, this does not constitute a guarantee. In such cases, the letter will not include specific patient counts or confirm the availability of particular data elements.
If you wish to include confirmed patient numbers and data availability, please allow approximately four weeks to receive feasibility information from the Data Core. Letters of support for studies with an approved concept will include the RCC review date and will confirm that the study has been approved to proceed within CNICS, along with confirmation of the specific data available for the study.
Please also note that a supplemental grant to an approved CNICS concept should be reviewed by the RCC by email or the full committee, depending on the complexity of the study. The proper process of obtaining approval to work in CNICS will remain the same for each new study. Please reference the submit a proposal page. A draft letter is required for all requests for LOS from CNICS.
Click here to request a letter of support.
Data Request Form
For all data, specimens-linked to data, and PRO requests, a Data Request Form (below) is required from the study team before the transfer of any data from the CNICS Data Management Core.
The Data Request Form is only to be used by investigators with concept studies that have been approved by the RCC with notification from Mary Thielen. The Administrative Core will alert you when it is time to submit this form.
