The Process:

Below is a 5-stage process for conducting your own CRWM event (pre COVID-19) that includes a basic overview of each stage. Following this process, an updated at-home version of CRWM (post COVID-19) has been added in consideration of safety guidelines recommended by the CDC. We here at CRWM love both versions of the program and the extremely valuable and unique experiences they each provide. Please don’t hesitate to make use of these rewarding programs in your quest to promote inclusion and accessibility, the rewards are very much worth the effort!

If you want access to our procedure manual that gives a comprehensive approach, please reach out to us on our contact page.

  1. Local DME Company:
    • Identify local DME (durable medical equipment) company who will allow use of 5-6 generally sized manual wheelchairs with at least one custom manual wheelchair (MWC), if possible.
  2. Introduction:
    • Guest speaker: Identify a person who is a wheelchair user, who will meet you at the facility (see #3), and attend lunch, if possible, to talk to participants and let them ask questions etc.. It is important to inform guest speakers, prior to the event, that their time commitment will generally involve being present for 2-3 hours.
  3. Facility:
    • Identify a local establishment to spend 1.5-2 hours in wheelchairs (library, mall, stores, places that have various surfaces, tight spaces/open spaces, public restrooms, water fountains, elevators, and an activity to do from the wheelchair). A place familiar that kids have been to but can now experience from a different lens.
    • Interior/exterior exploration: Exploration of the interior and exterior is very important for the participants to get a full experience. Exterior exploration includes parking lots, sidewalks, entrances, and other surrounding areas that may be applicable.
  4. Restaurant:
    • Identify a restaurant to go to after the activity. Consider that there will be potentially 5-7 kids in wheelchairs and a couple of parents and volunteers (Moe’s Southwest, Newks, Jason’s Deli, Food Courts, etc.). It is best practice to be able to order food, have to get food to a table, throw food away, and access a bathroom as independently as possible.
    • Discussions involve CRWM leaders/volunteers prompting participants with questions during the experience, conversing with guest speaker, and debriefing what participants learned after their CRWM experience.
    • Challenge participants to do some homework that encourages them to think reflectively on their experience and explore take-aways they want to share with their peers or family members. These assignments can be written, drawn, video, etc. We encourage those that participate in this homework to submit their assignments back to CRWM for sharing.
  5. Return wheelchairs:
    • At the completion of the event, return the wheelchairs to the storage facility or homebase location. 

At-Home Version of CRWM:


The need for a differing version of Come Roll With Me was created in response to the Covid-19 Pandemic. In order to meet safety guidelines recommended by the Center for Disease Control and Prevention (CDC), the Come Roll With Me team created this version in order to continue events while still keeping the participants and the team safe. This version has proven to offer new and valuable experiences and realizations for participants.  


The topics of discussion and goals are still the same as the traditional approach, but the implementation and execution are different. The number of wheelchairs you have access to will determine the number of wheelchairs you can provide for someone to use over a 1–2 day time period, such as a weekday or over a weekend. Typically, one family with 2-3 children will meet with a CRWM team member to receive thoroughly cleaned wheelchairs. The family members will be shown how to fold them, how to transport them, and how to safely use them. The expectations are provided to the family as they are when doing a traditional in-person event at a public location. They are asked to take photos and videos and note any insights during their time with the wheelchairs. The family is asked to use them as much as possible in/around their home and anytime they go to public places. Upon completion of their time with the wheelchairs, a CRWM team member will meet with them to return the wheelchairs and get a synopsis of their time. The wheelchairs are then thoroughly cleaned and stored for future use. 


A CRWM Team Member identifies a willing wheelchair user to do a video call (via Zoom or any other video call platform) with the family and team within the following 2 weeks to bring the experience full circle. The wheelchair user, if they are willing, will show their home and vehicle with any relevant accessibility adaptations and participate in the discussion by telling their experience as a wheelchair user and answer questions brought forward by the participants. The same discussion points are implemented here as with the traditional process.

Post-event projects are requested to identify the impact on each participant, and with permission, post a summary on social media.